District Travelers: The District travel program now has an travel emergency phone number for you to call if you are on a trip and need to get immediate assistance. The phone number is 512.464.5555. Direct email address to the Travel Coordinator that is monitored during business hours.
Travel Services for the District have been centralized in the Purchasing Department. A District Travel Coordinator has been established within the Purchasing Office to assist the traveler in planning and making travel arrangements. The District has also contracted with a travel agent to provide their reservation services. The Travel Coordinator will handle all types of travel that require airfare, hotel, or rental car arrangements.
All travelers are encouraged to review the FIRM Travel web page and the Administrative Regulations - District Travel before beginning the travel process.
NOTE: For reservations to be made, the traveler must provide the Travel Coordinator with the proper travel form with the appropriate approvals. Reservations will not be finalized until this form is received.
For budgetary purposes, the potential traveler may need to provide an estimate on how much a specific trip may cost. To assist in developing an estimate and/or to determine the best means of travel, the RRISD Travel Estimator, a simple MS Excel spreadsheet, is available to assist in calculating different travel-related costs. To open the estimator, click on the link above and click on the "Open" button. This will bring up the spreadsheet. Follow the directions on how to insert the proper information.
Travel Request Form
To assist the Travel Coordinator in receiving the needed information from a potential traveler for a particular trip, the traveler is requested to complete the Travel Request Form. This form will provide the contact information of the traveler, the anticipated dates of travel, types of reservations needed, etc.
Employees of the District who need to attend a conference, seminar, course, or meeting that is greater than 50 miles out of the District will need to fill out an Employee Travel Request and Approval form and obtain approval.
Activity Funded Student Travel
For travel that is paid by the students or through fundraisers, a sponsor will need to fill out an Overnight/Out-of-State/Out-of-Country Student Travel form and obtain approval.
Beyond District Student Travel
Travel related to student competition in events beyond the district level of competition (or beyond the first level of competition in the event of no district level competiton)
Noncompliant Travel Violations
The program reviews and identifies District Travelers who violate District procedures found on the RRISD web site address at https://www.roundrockisd.org/index.aspx?page=1737. Noncompliance by a traveler does not take into consideration a specific time frame and may involve multiple school calendar years.
Shellee Sharp, Travel Coordinator RRISD