The terms of the District’s beverage vending contract allocates a limited amount of predetermined free beverage product each year. The following information is to assist campuses in receiving their allocations of free product.
Allocations and Balances
Based on the annual contracted allocation, the RRISD Finance Department will establish annual allocations by campus based on student enrollment. All requests for product by a campus shall be made through the warehouse requisition program within the Pentamation Finance Plus system (same system a campus would order products like copy paper).
For a campus to find out what the allocation or remaining balance is for their campus, a representative can call the Distribution Office at ext. 6960. Once a campus has used up their allocation for the year no free product will be available until the next year's allocation.
Choice of Product
The choice of free product available to the campuses are listed below.
| Product Description |
Whse Stk # |
| Coke – 12 oz can / 24 per case |
C001 |
| Diet Coke – 12 oz can / 24 per case |
C004 |
| Coke Zero – 12 oz can / 24 per case |
C008 |
| Dr. Pepper – 12 oz can / 24 per case |
C010 |
| Diet Dr. Pepper – 12 oz can / 24 per case |
C014 |
| Sprite – 12 oz can / 24 per case |
C020 |
| Dasani Bottled Water – 12 oz btl / 24 per case |
C030 |
Pre-ordering Product
At the beginning and middle of each semester, a campus will be able to place an order for free product. An email reminder will be sent to the campus principals and administrative associates reminding them of the upcoming order period. The deadlines for the orders are:
-
Thursday, July 19, 2012
-
Friday, October 5, 2012
-
Friday, January 11, 2013
-
Friday, March 28, 2013
Please plan ahead so you can order the necessary product in advance of your activities.
When the order is placed the product will show up in the warehouse requisition as backordered. Once all campus orders have been received, an order will be placed with the vendor for delivery to the Distribution Center. A campus will not be allow to change product or quantities at this point. Remember that all products have an expiration date, so you don't want to order too far in advance of a particular event.
Deliveries
Once the order is received from the Vendor at the Distribution Center, deliveries of product will be made by Distribution Services based on the established weekly delivery routes for that campus / department. This will allow for time to receive and redistribute the product directly to the campus, which is anticipated to be approximately two (2) weeks after the deadline.
If you have any questions related to this program, please contact the Distribution Office at ext. 6960.