The Local Government Records Act of 1999, Section 203.023, defines the duties of the Records Managment Officer. The records management officer shall:
- assist in establishing and developing policies and procedures for a records management program;
- administer the records management program and provide assistance to custodians for the purposes of reducing the costs and improving the efficiency of recordkeeping;
- in cooperation with the custians of the records:
- prepare and file with the TSLAC the records control schedules and ammended schedule or the list of obsolete records; and
- prepare or direct the preparation of requests for authorization to destroy records not on an approved control schedule, of requests to destroy the originals of permanent records that have been microfilmed or of electronic storage authorization requests;
- in cooperation with custodians, identify and take adequate steps to preserve RRISD records that are of permanent value;
- in cooperation with custodians, identify and take adequate steps to protect essential RRISD records;
- in cooperation with custodians, ensure that the maintenance, preservation, microfilming, destruction, or other disposition of records is carried out in accordance with the policies and procedures of RRISD's records management program and the requirements of this subtitle and rules adopted under it;
- disseminate to the school district and custodians information concerning state laws, administrative rules, and the policies of the RRISD's records; and
- in cooperation with custodians, establish procedures to ensure that the handling of records in any context of the records management program by the records management officer or those under the officer's authority is carried out with due regard for:
- the duties and responsibilities of custodians that may be imposed by law; and
- the confidentiality of information in records to which access is restricted by law.