Purchasing/Vendor Information

Attention Round Rock ISD Suppliers:

In the fall of 2015 RRISD implemented a new finance system. In conjunction with the new system implementation the District will also be changing how vendors will have access to their information. The new program is called Vendor Self Service (“VSS”).  Through VSS, vendors will be able to add / change information such as mailing addresses, “Remit To” addresses, contact persons, phone / fax numbers, etc. The information in VSS is crucial for ensure purchase orders, payment checks, etc., are not delayed or misdirected.

Access the Vendor Self Service portal. Please note that within VSS, Round Rock ISD will not manage a supplier’s profile. Incorrect addresses, contact information, etc., should be corrected as soon as possible. If you have any questions or need further assistance please call the Purchasing Office at 512-464-6950.

 The Round Rock Independent School District (“RRISD” or the “District”)

RRISD covers a geographical area of approximately 110 square miles in parts of Williamson County and northwest Travis County. The District includes both north Austin and the city of Round Rock. It can be characterized generally as a suburban area, which is a part of the greater Austin metropolitan area.

Overview of the District

The RRISD Purchasing Office

The Purchasing Office is the business office within RRISD responsible for oversight and acquisition of goods, services, construction, and professional services requested by the District’s schools and departments. It operates within state and federal law, school board policies, and sound business practices.

Business Hours and Contact Information

Vendors may visit the Purchasing Office from 8:30 a.m. to 4:30 p.m., any day of the workweek. The Purchasing Office location is:

Round Rock ISD
Purchasing Department
16255 Great Oaks Dr. Suite 200
Round Rock, TX 78681

Map to the Purchasing Office.

Feel free to contact the Purchasing Office staff to assist you and answer your questions. Although not required, Vendors are encouraged to make an appointment to insure availability. List of RRISD Purchasing Office staff and contact information.


RRISD Online Vendor Registration (“eROC”)

The RRISD Purchasing Office uses an online electronic procurement system called “eROC”. This electronic procurement system allows the Purchasing Office to maintain accurate information about eROC registered vendors and the goods and/or services they want to sell to the District. eROC electronically notifies those registered Vendors of RRISD bid opportunities that are relevant to their business and it allows interested Vendors to electronically submit their bids to the Purchasing Office for evaluation.

If you wish to be considered for eROC electronic notification of bid opportunities that meet your company’s profile and expertise, please register online for this service.> There is no charge to register. You can find more eROC Program and Vendor Registration information at this link.

Disclosure of Certain Relationships / Conflict of Interest
Effective January 1, 2006, a person or entity who contracts or seeks to contract with RRISD for the sale or purchase of property, goods, or services (as well as agents of such persons) are required to file a Conflict of Interest Questionnaire with the Purchasing Office Records Administrator. Each covered person or entity who seeks to or who contracts with RRISD is responsible for complying with any applicable disclosure requirements. Additional information regarding Disclosure of Certain Relationships.
Business Seminars and eROC Training Sessions

The RRISD Purchasing Office regularly conducts seminars and training sessions designed to inform and educate Vendors. All interested firms are invited to attend. Reservations are required.

The business seminars “Six Steps Toward Doing Business with RRISD” are designed to help Vendors better understand how to sell their goods and services to the District. The training sessions “eROC Vendor Training” helps Vendors to navigate and effectively use the District’s eROC online electronic procurement system. Dates, times, locations, and other details about these popular training opportunities can be found at the Supplier Seminar Reservation webpage.

RRISD Supplier Diversity Program
The RRISD Supplier Diversity Program ensures that the District will use its best efforts to inform small, women-owned, and minority businesses of all current and future purchasing activities. The District actively promotes and encourages the participation of these businesses in purchasing of all goods and services. RRISD Supplier Diversity Program.

RRISD utilizes the following solicitation and purchase methods in order to provide the “best value” for the District: competitive bidding, Competitive Sealed Proposals, Requests for Proposals or Bids, existing State and local contracts, Design-build contracts, contracts using a Construction Manager, and Job Order contracts for minor construction, repairs, or alterations.

Current RRISD requests for bids or proposals can be found on the Purchasing Office’s Bids and Proposals web page. The solicitations are available in Adobe Acrobat .pdf format. If you are unable to download a solicitation, please contact the Purchasing Office at 512-464-6950.

In October 2011, the District established a solicitation titled Administrative and Instructional Contracted Services (“AICS”) to contract for services of an expert, either an individual or company, who personally renders services to the District on a short or infrequent term, on a fee or per diem basis, and does not involve the traditional relationship of employer and employee. Information about AICS.

Active Contracts
On average, RRISD Purchasing Office maintains approximately 120 to 150 contracts used by District personnel to purchase goods and services. These contracts range from instructional materials to maintenance services. Active Contracts.
Central Texas Purchasing Alliance (CTPA)
Round Rock ISD is a member of this organization of Central Texas school districts. CTPA’s purpose is to support and provide information and services to the purchasing departments within these districts. Central Texas Purchasing Alliance.
Current Construction and Subcontracting Opportunities

At any one time RRISD may have several major or minor construction projects underway to accommodate its growing student population. To assist Vendors in identifying possible subcontractor opportunities, the Purchasing Office has compiled a list of RRISD construction projects. The list includes the construction project name, the awarded general contractors, a contact person for that project, and contact information.

The Purchasing Office also works closely with our awarded general contractors to identify and announce specific upcoming subcontracting opportunities and inform potentially qualified subcontractors. If your firm is interested in construction subcontracting visit the Current Construction Subcontractor Opportunities webpage.

NOTE – Related to Bond Purchases – Voters approved all 3 bond packages in May 2014. Currently, the Purchasing Department does not have a list of projects / bids / proposals that will be issued. If you are interested in providing Round Rock ISD with a bid/proposal, we recommend you sign up through the District’s electronic purchasing website (eROC).

District Business Equipment and Surplus Property Sales
The RRISD Purchasing Office is responsible for disposal of all business equipment, personal property, furniture, and misc. supplies declared to be surplus. Whenever an item of equipment or other property is declared to be surplus, the Purchasing Office disposes of it in the most appropriate manner allowed by District policy. This may afford you and your firm an opportunity to acquire desktop computers, laptop computers, printers, work stations, office furniture, and other valuable supplies at greatly reduced prices. District Business Equipment and Surplus Property Sales.